The Venetian

The Venetian/Palazzo is a five-diamond luxurious resort hotel conveniently located on the Las Vegas strip within walking distance of the Wynn/Encore, Treasure Island and Mirage hotels. This venue offers a host of show services such as full-service registration, Press Room, CEA Member Lounge and dedicated shuttle service running exclusively between the LVCC and The Venetian, also known as The Venetian Express. The Venetian offers customizable booth space, meeting rooms and suites for exhibitors in an upscale atmosphere. Interested in seeing what the exhibit areas look like? Take a virtual tour of the exhibit space area or the suites.

Sleeping room blocks opened on CESweb in April. To request your block of 20 or more rooms (only a minimum of 10 rooms at The Venetian) at a CES hotel, please complete the group block request form. If you need less than 10 rooms, you may book direct with your hotel of choice by visiting www.CESweb.org/hotel and clicking on the hotel’s name.

Exhibit hours for all CES venues are as follows:

Tuesday, January 8: 10 a.m.-6 p.m.
Wednesday, January 9: 9 a.m.-6 p.m.
Thursday, January 10: 9 a.m.-6 p.m.
Friday, January 11: 9 a.m.-4 p.m.

Yes. All exhibitors must have a commercial general liability policy not less than $250,000. The exhibitor and its authorized contractors agree to carry adequate personal and property damage liability and workers' compensation insurance.

Specifics regarding additional insured, indemnification and hold harmless agreements can be found in the Venetian Exhibitor Manual.

Take the Venetian Express. The boarding location at the LVCC is outside of the C2 entrance, along the red curb. The boarding location at The Venetian is located on Level 1 across from Marco Polo. This service runs every 10 minutes, Monday-Friday. Visit the CES Hotel and Travel page to download a complete shuttle schedule.

The Venetian has a large parking structure connected to the facility providing ample parking. Parking is complimentary at The Venetian for hotel guests and CES exhibitors and attendees. However, if you are not staying at The Venetian, we highly recommend you take advantage of our free shuttle service!

Any company other than the designated official contractors listed in the exhibitor manual, which provides a service and needs access to your booth anytime during installation, show dates or dismantling. Examples include installation and dismantling companies, florists, security, audio visual providers, and photographers.

In order to have a non-official vendor service your booth at CES, they will need to provide the required forms to CES Operations no later than December 7, 2012. To view these forms and further information pertaining to EACs, please visit the EAC Dashboard page.

Exhibit suite exhibitors: CES will provide you with an exhibitor ID sign for the entrance to your suite which will list primary and share companies who are fully contracted by December 1. You are not permitted to have signage in the suite hallways or rotundas.

Hospitality suite exhibitors: Exhibitors are permitted to have signs within their assigned suite but they must be free-standing. Signs are not permitted outside of your suite or in the hallways.
Exhibitor hospitality suite numbers will be printed on signage created and placed by CES, as well as distributed at info desks and offices.

Meeting room exhibitors: CES will provide you with a 22"x28" sign which will list primary and share companies who are fully contracted by December 1. You are permitted to have additional signage directly outside the entrance to your room, but you are responsible for providing or ordering this directly.

Hall D and Venetian Ballroom exhibitors: CES will provide all booths that are 399 sq. ft. or less with one (1) 7” x 44” identification sign which will include your company name and booth number as printed on your contract. You are permitted to display additional signs within the confines of your booth but they must follow CES sign/banner guidelines. These guidelines can be found in the Venetian Exhibit Space Manual. 

No. Booth structures and elements must be maintained within the officially contracted exhibit space, and not protrude into the aisles. This includes all truss work, lighting apparatus, audio and projection equipment, speakers, etc. These elements must be directed into your booth and not towards the aisles or neighboring exhibitors. There will be no exceptions made on-site.

Due to limited freight access, exhibitors have the option of only removing suite beds. All other furniture removal is prohibited. Exhibitors that opt to either have the bed removed or to have additional rental furniture, equipment or freight delivered to the suite, must provide to The Venetian a $1,500 security deposit per suite. The credit card authorization form must be signed along with your space contract, but The Venetian will not bill your card until the last week in December.

No, these rooms are unfurnished. The Venetian has a limited amount of complimentary tables, chairs, etc. which you may order. You also have the option of ordering furniture through GES as needed. GES order forms can be found in your Venetian Exhibit Space Manual.

On Levels 2 and 3, Venetian Ballroom and Hall D in the exhibit space area and on Floors 29, 30, 31, 34 and 35 in The Venetian Tower.

No, they are not. While the airwalls are top-tier quality, there may still be some acoustic transfer between rooms.

Any exhibitor who plans to set their room with 299 seats or more or plans to build exhibitory (i.e. hardwall or modular rooms) within their assigned meeting room must have a floor plan that has been approved by the Clark County Fire Marshal’s Office. For additional information, please see section six (6) of your Venetian Exhibit Space Manual.

Phone: 800-475-2098, 702-515-5970
Fax: 866-329-1437, 702-515-1520
Online chat: www.GES.com/chat  

For specific GES questions on shipping or specific questions pertaining to Venetian exhibits, you may contact Mindy Wolschleger or Rick Sasso.

Placing orders by the published deadlines will not only save you money, but also time and frustration. Orders placed after the deadline will not only be at higher rates, but you may also run the risk of the item being out of stock. Deadlines for placing orders are listed at the top of each GES order form.

Additionally, shipping to the GES advance warehouse is less expensive for Venetian exhibitors. Be sure to ship your freight to the advance warehouse between November 19, 2012 and January 2, 2013 to take advantage of this. Additional information on shipping and material handling is available in your Venetian Exhibitor Manual.

As in the past, GES is our official general service contractor. All freight shipments should be sent in advance to the GES warehouse by January 2, 2013. Advance CES material handling rates will apply.

Please refer to your Venetian Exhibitor Manual for additional information and for direct to show site freight information.

Material handling rates are as follows:

Venetian Exhibit Space (Hall D, Venetian Ballroom, Venetian Meeting Rooms):
Advance freight to the warehouse: $41.07 per 100 lbs. ($123.21, 300 lbs. minimum)
Direct freight to show site: $69.53 per 100 lbs. ($208.59, 300 lbs. minimum)

Venetian Exhibit Suites:
Advance freight to the warehouse: $56.41 per 100 lbs. ($169.23, 300 lbs. minimum)
Direct freight to show site: $77.54 per 100 lbs. ($232.62, 300 lbs. minimum)
Back to warehouse fee: $17.74 per 100 lbs. ($53.22, 300 lbs. minimum)

GES has exclusive control of the loading/unloading and access to/from the loading docks. You and/or your carrier will not be permitted to unload your vehicle as there is limited dock space at The Venetian and we do not have multiple access points for unloading freight.

Hall D exhibitors: Friday, January 4 and Saturday, January 5. Please reference your target freight plan for your target move-in time.
Venetian Ballroom exhibitors: Saturday, January 5 and Sunday, January 6. Please reference your target freight plan for your target move-in time.
Exhibit suite exhibitors: 8 a.m. on Sunday, January 6
Meeting room exhibitors: 1 p.m. on Sunday, January 6
Hospitality suite exhibitors: 3 p.m. on Sunday, January 6
Eureka Park exhibitors: 8 a.m. on Monday, January 7

The show closes at 4 p.m. on Friday, January 11 for all Venetian exhibitors. Early dismantling may jeopardize your priority standing and participation at a future CES show. GES will not begin crate and carton return until the evening of January 11.

Specialized Event Services (SES) is the exclusive provider of all electrical, telecommunications, Internet, cleaning and rigging at The Venetian. The SES Service Brochure can be found in section eight (8) of the Venetian Exhibit Space Manual. You may also contact SES at 702-733-5070 to receive a cost estimate.

Each suite is equipped with 20 amps. There are two 1,000-watt circuits per standard suite that make up a total 2,000 watts per suite. Exhibitors cannot exceed 1,000 watts per circuit, as electrical circuits that feed each suite are part of a riser system. Note: Larger suites such as Piazzas, Primas and Renaissance suites can accommodate additional wattage. If you have suite electrical questions, please contact Marina Wasiak.

We strongly encourage exhibitors to hire security for their exhibit, specifically during move-in and overnight hours when exhibit staff are not present. CEA and The Venetian are not responsible for any thefts that occur in any meeting room. CES provides 24-hour perimeter security only.

All Venetian suite exhibitors will have suite keys. However, if you request housekeeping services, they will have access to your suite thus we recommend you secure all valuables in your suite or hire security services.

There are three options for hiring booth security:

• You can hire a security services from COP Security, our official security company for The Venetian
• You can hire a non-official security company as long as they are licensed by Clark County and State of Nevada, and also permitted to work at. A list of non-official security companies is included in the security section of your manual
• A bona fide full time employee of the exhibiting company may be present in the booth for the purpose of providing security. This does not include part time employees, consultants or I&D workers.

Whether you choose to hire from a guard through COP Security or a non-official vendor, guard services quickly sell out in Las Vegas during CES. Place your orders as early as possible!